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SF9.D1 Folder 61
Records - Bylaws
Item 1: Sumter County Historical
and Preservation Society Articles of
Incorporation dated April 15, 1982
Item 2: By-Laws of the Sumter
County Historical and Preservation
Society, Inc. dated c.1985,
including the Initial Board of
Directors' names, addresses, and the
length of their terms of office
Item 3: Sumter County
Preservation Society Articles of
Incorporation dated October 26, 1977
Item 4: Draft of the Constitution
and By-Laws of the Sumter County
Historic Preservation Society
(undated)
Item 5: Document dated January
1988 offering amendments to the
By-Laws of the Sumter County
Historical and Preservation Society
Item 6: Proposed amendments to
the By-Laws of the Sumter County
Historical and Preservation Society
Item 7: Photocopy of the
Constitution and Bylaws of the
Sumter County Historical and
Preservation Society, revised July
14, 1989
SF9.D1 Folder 62
Records - Expedition
Item 1: Expenditures for January
1, 1989-January 13, 1990, for the
SCHPS
Item 2: Expenditures for Jan 1,
1989-April 10, 1990, for the SCHPS
Item 3: Expenditures for July
18-Dec 31, 19__, for the SCHPS
SF9.D1 Folder 63
Records - Fund Requests
Item 1: Blank fund request
for the SCHPS
SF9.D1 Folder 64
Records - Internal Revenue
Service
Item 1: Letter dated July 31,
1986, from the Internal Revenue
Service to the Sumter County
Historical and Preservation Society
regarding its federal income tax
exemption
Item 2: Photocopy of form 990EZ
tax, short form - Return of
Organization Exempt From Income Tax,
for the SCHPS, Inc.
Item 3:
Certified mailing slip confirming
the reception of the tax exemption
form by the IRS in Atlanta, GA
Item 4: Letter dated December 31,
1990, from the IRS in Atlanta, GA to
the SCHPS, regarding incomplete
information sent in by the SCHPS
Item 5: Form 990, Organization
Exempt under 501(c )(3) for the
SCHPS
Item 6: Letter dated October 7,
1992, from the Department of
Treasury, IRS, to the SCHPS
Item 7: Letter dated May 12,
1992, from the IRS to SCHPS
regarding items missing from the
exemption application
SF9.D1 Folder 65
Records - Invoices
Item 1: Campus Dining Services
Invoice dated October 13, 1993, for
Dr. James Pate of the SCHPS, Station
25, for the amount of $21.25, with
handwritten note affixed to reverse
side for Pate to call Winston Walker
Item 2: Campus Dining Services
Invoice dated October 25, 1993, for
Jim Pate of the SCHPS, Station 25,
for the amount of $250
Item 3: Memorandum dated July 30,
1993, from Jim Pate to Dr. Richard
Holland regarding payment to Melissa
Holycross in the amount of $145
Item 4: Campus Dining Services
Invoice dated February 9, 1993, for
Livingston University, the SCHPS,
and Sue Moore, Station 23, for the
amount of $42.50
Item 5: Campus Dining Services
Invoice dated July 22, 1993, for Jim
Pate of the SCHPS for the amount of
$100
Item 6: Yellow copy of a
Livingston University Invoice, No.
6218, dated May 29, 1979, for the A
& T Store for the amount of $369.25
Item 7: Pink copy of a Livingston
University Purchase Order, No.
24725, dated May 22, 1986, for
Marshall Lumber & Mill Company, Inc.
and yellow copy of a Livingston
University Invoice, No. 2966, dated
May 16, 1986, Marshall Lumber & Mill
Company, Inc. for the amount of
$1395
Item 8: Invoice from A & T Stores
dated May 14, 1979, for Livingston
University for the amount of$105
Item 9: White copy of Marshall
Lumber & Mill Company, Inc., Invoice
No. F-416-W, dated June 26, 1986,
for Livingston University
Item 10: Yellow copy of Marshall
Lumber & Mill Company, Inc. Invoice,
No. F-765-W, dated December 10,
1983, for Livingston University for
the amount of $1,860, and pink copy
of Livingston University purchase
order, No. 23497, dated October 26,
1985, to Marshall Lumber & Mill
Company, Inc for the amount of
$1,860
Item 11: Pink copy of Livingston
University purchase order, No.
23317, dated September 24, 1985, to
the House of Cabinetry for the
amount of $577.50
Item 12: Yellow copy of a
Livingston University requisition,
No. 2947, dated September 18, 1985,
request by Dr. Jim Pate that
Henderson, Black, and Green, Inc. be
contracted to build window sashes at
Moon House
Item 13: Yellow copy of a
Livingston University requisition,
No. 6226, dated April 30, 1979,
request by Dr. Jim Pate that A & T
Stores be supplier of building
materials needed
Item 14: Pink copy of Livingston
University purchase order, No.
10338, dated November 14, 1977, to A
& T Stores for the amount of
$2,000.17, with yellow copy of
Livingston University requisition,
No. 3643, dated November 4, 1977,
request by Jim Pate that A & T
Stores be supplier of building
materials needed
Item 15: Memorandum dated August
22, 1990, from Jim Pate to John
Lavender, regarding the
reimbursement of $6 for refreshments
bought for presentation of Dr. Louis
Smith's paper at the SCHPS
Item 16: Memorandum dated August
22, 1990, from Jim Pate to John
Lavender, regarding a check to be
written to Mark Pettus for the
amount of $1,750, for his painting
and weatherizing Moon House
Item 17: Memorandum dated January
23, 1991, from Jim Pate to John
Lavender, regarding an honorarium
and travel expense for Dr. William
D. Bernard, speaker at SCHPS
quarterly meeting, January 24, 1991
Item 18: Campus Dining Services
Invoice dated January 24, 1991, for
Sue Moore of the SCHPS for the
amount of $100
Item 19: Campus Dining Services
Invoice dated April 25, 1991, for
Sue Moore of the SCHPS for the
amount of $75
Item 20: Campus Dining Services
Invoice dated August 28, 1991, for
Sue Moore of the SCHPS for the
amount of $48
Item 21: Campus Dining Services
Invoice dated October 24, 1991, for
Sue Moore of the SCHPS for the
amount of $86
Item 22: Invoice of William B.
Stuart dated October 14, 1991, for
the SCHPS for the amount of $85
Item 23: Memorandum dated October
31, 1991, from Jim Pate to John
Lavender, regarding a check to be
written to Dr. David Bowen for
taking Dr. Harriet Amos Doss to
dinner on October 24, 1991
Item 24: Memorandum dated
November 7, 1991, from Jim Pate to
John Lavender, regarding a check to
be written to Joseph Speight Home
Improvement for the amount of $500
Item 25: Memorandum dated
November 15, 1991, from Jim Pate to
John Lavender, regarding a check to
be written to Joseph Speight Home
Improvement for the amount of
$1,125, with contract of work to be
done for that price attached
Item 26: Memorandum dated
December 12, 1991, from Jim Pate to
John Lavender, regarding a
reimbursement to be made for the
amount of $47.90 for lunch expenses
Item 27: Campus Dining Services
Invoice dated January 30, 1992, for
Sue Moore of the SCHPS for the
amount of $87.50
Item 28: Memorandum dated January
31, 1992, from Jim Pate to Dr.
Richard D. Holland, regarding a
reimbursement to be made for the
amount of $96.26 for food and wine
for the "Burn the Mortgage" meeting
Item 29: Photocopy of power bill
by Alabama Power Company for the
SCHPS dated February 30, 1992, for
the amount of $108.10
Item 30: Campus Dining Services
Invoice dated February 24, 1992, for
Dr. Jim Pate of the SCHPS for the
amount of $45
Item 31: Handwritten bill from
Stuart Mobile Homes dated March 19,
1992, for services and parts
rendered to the SCHPS for the amount
of $41.90
Item 32: Campus Dining Services
Invoice dated June 9, 1992, for Sue
Moore of the SCHPS for the amount of
$100
Item 33: Campus Dining Services
Invoice dated July 16, 1992, for Sue
Moore of the SCHPS for the amount of
$23
Item 34: Campus Dining Services
Invoice dated September 2, 1992, for
Dr. Jim Pate of the SCHPS for the
amount of $51
Item 35: Invoice by Betty Green
d/b/a Dancing Rabbit dated June 13,
1991, for 1850 Empire Sofa with
green velvet upholstery sold to the
SCHPS for the amount of $800
SF9.D1 Folder 66
Records - Mailing Lists
Item 1: Mailing and phone list
for the SCHPS (undated)
Item 2: Handwritten mailing list
(one page) dated October 20, 1985,
with credit each person has on his
SCHPS dues
Item 3: Mailing and phone list
for the SCHPS dated July 1986
Item 4: Mailing and phone list
for the SCHPS (undated)
Item 5: Mailing and phone list
for the SCHPS (undated)
Item 6: Mailing and phone list
for the SCHPS dated May 15, 1989
Item 7: Mailing and phone list
for the SCHPS dated August 4, 1989
Item 8: Mailing and phone list
for the SCHPS dated September 5,
1989
Item 9: Membership list with
mailing addresses for the SCHPS
dated 1989-1990
Item 10: Mailing and phone list
for the SCHPS dated January 17, 1991
Item 11: Membership list with
mailing addresses for the SCHPS
dated 1992
SF9.D1 Folder 67
Records - Meeting Agenda
Item 1: Agenda dated April 25,
1991, for the SCHPS quarterly
meeting
Item 2: Handwritten note dated
May 6, 1993, regarding attendance at
the SCHPS quarterly meeting
Item 3: Handwritten agenda dated
October 24, 1991, for the SCHPS
quarterly meeting
Item 4: Agenda dated October 8,
1992, for the SCHPS quarterly
meeting
Item 5: Handwritten agenda dated
February 25, 1993, for the SCHPS
quarterly meeting
Item 6: Handwritten agenda dated
July 15, 1993, for the SCHPS
quarterly meeting
Item 7: Handwritten note
regarding the SCHPS quarterly
meeting
Item 8: Handwritten note
(undated) that reads "Bob Gamble,
-ËœWest Alabama,' An
Architectural Journey"
Item 9: Handwritten note dated
August 4, 1992, regarding attendance
at the SCHPS quarterly meeting
Item 10: Handwritten agenda dated
January 30, 1992, for the SCHPS
quarterly meeting
Item 11: Handwritten agenda dated
July 25, 1990, for the SCHPS
quarterly meeting
Item 12: Handwritten agenda dated
October 25, 1990, for the SCHPS
quarterly meeting
Item 13: Handwritten agenda dated
January 24, 1991, for the SCHPS
quarterly meeting
Item 14: Agenda dated October 21,
1993, for the SCHPS quarterly
meeting
Item 15: Agenda (undated) for the
SCHPS Annual Meeting and Awards
Banquet
SF9.D1 Folder 68
Records - Meeting Minutes
Item 1: SCHPS Meeting Minutes
dated May 28, 1980
SF9.D1 Folder 69
Records - Meeting Notices
Item 1: Note and request form for
SCHPS to use Webb Hall Parlor on
April 25, 1991
Item 2: Letter dated February 6,
1990, from William B. Stuart to
SCHPS members regarding an upcoming
meeting on February12, 1990
Item 3: Letter dated July 12,
1990, from James P. Pate to SCHPS
members regarding an upcoming
meeting on July 25, 1990
Item 4: Letter dated April 3,
1990, from James P. Pate to SCHPS
members regarding an upcoming
meeting on April 18
Item 5: Memorandum dated October
1, 1990, from Jim Pate to Sam
Ledbetter regarding using the
Callaway-Moon facilities
Item 6: Letter dated April 23,
1991, from James P. Pate to SCHPS
members regarding an upcoming
meeting on April 25, 1991 in the
Webb Hall Parlor
Item 7: Letter dated April 18,
1991, from James P. Pate to SCHPS
members regarding an upcoming
meeting on April 25, 1991
Item 8: Letter dated January 16,
1991, from James P. Pate to SCHPS
members regarding an upcoming
meeting on January 24, 1991
Item 9: Letter dated October 4,
1990, from James P. Pate to SCHPS
members regarding an upcoming
meeting on October 25, 1990
Item 10: Letter dated January 23,
1992, from James P. Pate to SCHPS
members regarding an upcoming
meeting on January 30, 1992
Item 11: Letter dated October 14,
1991, from James P. Pate to SCJPS
members regarding an upcoming
meeting on October 24, 1991
Item 12: Letter dated July 11,
1991, from James P. Pate to SCHPS
members regarding an upcoming
meeting on July 18, 1991
Item 13: Letter dated June 1,
1992, from James P. Pate to SCHPS
members regarding an upcoming
meeting on June 9, 1992
Item 14: Letter dated July 27,
1992, from James P. Pate to SCHPS
members regarding an upcoming
meeting on August 4, 1992
Item 15: Invitation to become a
member of the SCHPS at the next
meeting on October 20, 1985
Item 16: Letter dated July 14,
1986, from William B. Stuart to
SCHPS members regarding an upcoming
meeting on July 19, 1986
Item 17: Request form to use the
Moon House facilities approved by
James P. Pate for the SCHPS on April
18, 1990
Item 18: Letter dated September
19, 1985, from "Billy" (William B.
Stuart) requesting the use of 200
chairs for guests plus risers and
stands for a string quartet for the
SCHPS Lakewood function
Item 19: Newsletter dated
September 25, 1987, from William B.
Stuart to SCHPS members updating
them on an upcoming meeting on
October 15, 1987
Item 20: Letter dated January 20,
1989, to SCHPS members regarding an
upcoming meeting on January 29, 1989
Item 21: Letter dated October 11,
1993, from James P. Pate to SCHPS
members regarding an upcoming
meeting on October 21, 1993
Item 22: Programs dated October
21, 1993, for the Program and
Fashion Show of Period Clothing of
the 1850s and 1860s
Item 23: Blank SCHPS membership
applications with individual
membership dues and personal
information
Item 24: Memorandum dated October
12, 1993, from Jim Pate to Sam
Ledbetter regarding using campus
facilities for a SCHPS meeting
Item 25: Letter dated April 30,
1993, from James P. Pate to SCHPS
members regarding an upcoming
meeting on May 6, 1993
Item 26: Minutes for the SCHPS
General Membership Meeting on
November 2, 1989
Item 27: Newsletter dated August
1989 from William B. Stuart to SCHPS
members updating them on the latest
business
Item 28: Memorandum dated October
15, 1993, from Jim Pate to Mayor
Thomas M. Long, Jr., Toney Dent,
Bobbie Burrell, Eva Mae Cross,
Carrie Fulghum, Kathryn B. Harrison,
and Flora J. Archie regarding their
invitation to the SCHPS fall
quarterly meeting
SF9.D1 Folder 70
Records - Meeting Programs
Item 1: Program dated October 8,
1992, for the Program and Fashion
Show of Period Clothing of the 1850s
and 60s, presented by the SCHPS;
extra copies attached
Item 2: Program dated October 21,
1993, for the Program and Fashion
Show of Period Clothing of the 1850s
and 60s, presented by the SCHPS;
extra copies attached
Item 3: Letter dated October 25,
1976, from Ralph M. Lyon to SCHPS
members regarding an upcoming
meeting on November 11, 1976
SF9.D1 Folder 71
Records - Meeting Speakers
Item 1: Letter dated April 20,
1993, from J. Kyle Irvin to Margie
Hutchinson confirming Professor
David E. Harrell's speaking
engagement at the May 6, 1993, SCHPS
meeting
Item 2: Letter dated April 9,
1990, from James P. Pate to Michael
V. R. Thomason confirming Thomason's
speaking engagement at April 18,
1990, SCHPS meeting
Item 3: Photocopy from book dated
October 4, 1991, regarding the
Historical Society to Host Alabama
Humanities Foundations Speaker
Item 4: Letter dated July 31
1992, from Elizabeth LeVieux Wilson
of the Alabama Humanities Foundation
confirming Paul Pruitt's speech to
the SCHPS on August 4, 1992
SF9.D1 Folder 72
Records - Membership
Item 1: Blank SCHPS membership
applications with individual
membership dues and personal
information
Item 2: Blank SCHPS membership
registration for October
1987-October 1988
Item 3: SCHPS Membership
Categories telling due amounts
and date to be paid for each
membership category
Item 4: List of SCHPS members for
1984-85 and 1985-86 whose dues were
paid; handwritten note attached
Item 5: SCHPS Membership list for
1987-88
Item 6: SCHPS Membership Roster
dated January 20, 1992
SF9.D1 Folder 73
Records - Registration 1987-88
Item 1: Handwritten list of
names, fees paid and fees owed by
SCHPS members
Item 2: Membership registration
for each of the members of the
SCHPS for October 1988 - October
1989
Item 3: Handwritten letter dated
October 9, 1987, from Katherine A.
Johnston to "Billy" (William B.
Stuart)
SF9.D1 Folder 74
Records – Newsletters
Item 1: Map to a gathering of the
SCHPS dated April 18, 1985, to be
held at "Louden"
Item 2: SCHPS Newsletter dated
1985
Item 3: SCHPS Newsletter dated
September 25, 1987
Item 4: SCHPS Newsletter dated
October 21, 1988
Item 5: SCHPS Newsletter dated
August 1989
Item 6: SCHPS Newsletter
(undated)
SF9.D1 Folder 75
Records - Revenue/Donations
Item 1: Photocopy of a check
dated September 15, 1989, from the
State of Alabama, Sumter County, to
the SCHPS in the amount of $3,541.78
Item 2: Photocopy of a check
dated October 13, 1989, from the
State of Alabama, Sumter County, to
the SCHPS in the amount of $4,621.39
Item 3: Photocopy of a check
dated January 27, 1990, from the
Frankie C. Jones to the SCHPS in the
amount of $50
Item 4: Photocopy of a check
dated October 13, 1989, from the
State of Alabama, Sumter County
Commission, to the SCHPS in the
amount of $2,270.43
Item 5: Photocopy of a check
dated November 15, 1993, from the
State of Alabama, Sumter County, to
the SCHPS in the amount of $1,645.77
Item 6: Photocopy of a check
dated November 24, 1993, from the
State of Alabama, Sumter County, to
the SCHPS in the amount of $1,209.65
Item 7: Photocopy of a check
dated November 19, 1993, from the
State of Alabama, Sumter County, to
the SCHPS in the amount of $3,570.80
Item 8: Photocopy of a check
dated August 15, 1993, from the
State of Alabama, Sumter County, to
the SCHPS in the amount of $1,999.36
Item 9: Photocopy of a check
dated July 15, 1993, from the State
of Alabama, Sumter County, to the
SCHPS in the amount of 4,121.87
Item 10: Photocopy of a check
dated July 15, 1993, from the State
of Alabama, Sumter County, to the
SCHPS in the amount of $933.77
Item 11: Photocopy of a check
dated June 15, 1993, from the State
of Alabama, Sumter County, to the
SCHPS in the amount of $33.15
Item 12: Photocopy of a check
dated May 15, 1993, from the State
of Alabama, Sumter County, to the
SCHPS in the amount of $798.84
Item 13: Photocopy of a check
dated April 15, 1993, from the State
of Alabama, Sumter County, to the
SCHPS in the amount of $1,256.48
Item 14: Photocopy of a check
dated February 15, 1993, from the
State of Alabama, Sumter County, to
the SCHPS in the amount of
$1,101.93
Item 15: Photocopy of a check
dated January 15, 1993, from the
State of Alabama, Sumter County, to
the SCHPS in the amount of $1,072.33
Item 16: Photocopy of a check
dated December 15, 1992, from the
State of Alabama, Sumter County, to
the SCHPS in the amount of $2,466.86
Item 17: Photocopy of a check
dated December 4, 1992, from the
State of Alabama, Sumter County, to
the SCHPS in the amount of
$16,092.11
Item 18: Photocopy of a check
dated November 15, 1992, from the
State of Alabama, Sumter County, to
the SCHPS in the amount of $1,373.45
Item 19: Photocopy of a check
dated November 11, 1992, from the
State of Alabama, Sumter County, to
the SCHPS in the amount of $3,999.08
Item 20: Photocopy of a check
dated October 15, 1992, from the
State of Alabama, Sumter County, to
the SCHPS in the amount of $1,448.71
Item 21: Photocopy of a check
dated September 15, 1992, from the
State of Alabama, Sumter County, to
the SCHPS in the amount of $779.39
Item 22: Photocopy of a check
dated August 15, 1992, from the
State of Alabama, Sumter County to
the SCHPS in the amount of $803.65
Item 23: Photocopy of a check
dated July 15, 1992, from the State
of Alabama, Sumter County, to the
SCHPS in the amount of $682.13
Item 24: Photocopy of a check
dated June 15, 1992, from the State
of Alabama, Sumter County, to the
SCHPS in the amount of $1,020.56
Item 25: Photocopy of a check
dated June 15, 1992, from the State
of Alabama, Sumter County, to the
SCHPS in the amount of $963.41
Item 26: Photocopy of a check
dated April 15, 1992, from the State
of Alabama, Sumter County, to the
SCHPS in the amount of $1,448.62
Item 27: Photocopy of a check
dated March 15, 1992, from the State
of Alabama, Sumter County, to the
SCHPS in the amount of $637.72
Item 28: Photocopy of a check
dated February 15, 1992, from the
State of Alabama, Sumter County, to
the SCHPS in the amount of $1,142.32
Item 29: Photocopy of a check
dated January 15, 1992, from the
State of Alabama, Sumter County, to
the SCHPS in the amount of $464.23
Item 30: Photocopy of a check
dated January 15, 1991, from the
State of Alabama, Sumter County, to
the SCHPS in the amount of $1859.98,
with attached copies for the
remainder of the similar checks for
1991
Item31: Photocopy of a check
dated January 15, 1990, from the
State of Alabama, Sumter County, to
the SCHPS in the amount of
$2,270.43, with attached copies for
the remainder of the similar checks
for 1990
Item 32: Letter dated February
17, 1993, from James P. Pate to
Robert Smith telling where the
monthly check from the Waste Tax
fund should be sent
Item 33: Document dated February
12, 1986, to amend the title and
Sections 4 and 5 of Act No. 83-480,
H. 669, 1983 (17 pages)
Item 34: Photocopy of a check
dated October 15, 1993, from the
State of Alabama, Sumter County, to
the SCHPS in the amount of $1,078.24
Item 35: Letter dated May 10,
1993, from James P. Pate to Mavis B.
Headley regarding his gratitude for
Headley's making a $500 contribution
toward the purchase of Aduston Hall
in Gainesville
Item 36: Letter dated May 10,
1993, from James P. Pate to William
E. Wilson regarding his gratitude
for Wilson's making a $500
contribution toward the purchase of
Aduston Hall in Gainesville
Item 37: Handwritten letter dated
August 20, 1993, from Victor S. and
Sarah S. Rice to Dr. James Pate
regarding their $25 contribution in
honor of Miss Daisy towards the
purchase of Aduston Hall, with
attached photocopy of the check and
a thank you note from Dr. Pate in
reply
Item 38: Photocopy of a check
dated December 10, 1990, from
Chemical Waste Management, Inc. to
the SCHPS for the use of Moon House
for a Christmas Party in the amount
of $275
Item 39: Photocopy of a check
dated September 3, 1993, from the
State of Alabama, Sumter County, to
the SCHPS in the amount of $5,247.64
Item 40: Photocopy of a check
dated March 15, 1993, from the State
of Alabama, Sumter County, to the
SCHPS in the amount of $987.64
Item 41: Photocopy of a check
dated September 15, 1993, from the
State of Alabama, Sumter County, to
the SCHPS in the amount of $1,165.52
Item 42: Photocopy of a document
regarding Waste Management, Inc.
Service Match Charitable Grant
Program
SF9.D1 Folder 76
Records - Travel Expenses
Item 1: Monograph advertising the
Annual Louisiana Purchase Auction on
October 28 - 29, showing pictures of
furniture to be auctioned
Item 2: Handwritten notes
(undated)
Item 3: Receipt from the Royal
Sonesta Hotel in New Orleans, LA,
reservations confirmed on November
21, 1989, arrival date December 14,
1989
Item 4: Check-in Receipt from the
Royal Sonesta Hotel in New Orleans,
arrival date December 14, 1989
Item 5: List of charges to
William B. Stuart in the Royal
Sonesta Hotel in New Orleans, LA for
his stay beginning December 14, 1989
Item 6: Envelope with enclosed
notes, business cards, and receipts
for William B. Stuart's stay in New
Orleans, LA
Item 7: State of Alabama travel
expense claim form, denoting a
balance due to the SCHPS of $168.53
Item 8: Receipt dated December
16, 1989, for magazine, arcade,
antiques in the amount of $364
Item 9: Receipt dated November
16, 1989, for Morton M. Goldberg
Auction Galleries, Inc. in the
amount of $822
Item 10: Brochure for the Terrell
House in New Orleans, LA
Item 11: Manila folder with
handwritten notes
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