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SF9.D1
Folder 56: Properties - Aduston
Hall
Item 1: Letter dated May 10,
1993, from James P. Pate to Mrs.
Mavis B. Headley in appreciation for
her contribution to the SCHPS
towards the purchase of Aduston Hall
in Gainesville
Item 2: Letter dated May 10,
1993, from James P. Pate to William
E. Wilson in appreciation for his
contribution to the SCHPS towards
the purchase of Aduston Hall in
Gainesville
Item 3: Letter dated November 17,
1993, from John R. Powell, Jr.,
Federal Grants Section of the
Alabama Historical Commission, to
James P. Pate, Chair-Projects
Committee of the SCHPS,
acknowledging receipt of the grant
application for: Aduston Hall Phase
I
Item 4: Memorandum dated May 11,
1993, from Jim Pate to File
regarding the purchase of Aduston
Hall and a loan to obtain the
historic site
Item 5: Letter dated September
27, 1993, from James P. Pate to
Project Manager Robert W. Monfore
regarding signing an agreement for
using photographs and information on
Aduston Hall; signed agreement,
letter to Mr. J. K. Arrington
requesting permission and copy of
agreement attached
Item 6: Letter dated April 6,
1993, from Robert S. Gamble, Senior
Architectural Historian, AHC, to Dr.
James P. Pate endorsing the proposal
by the SCHPS to acquire Aduston Hall
in Gainesville
Item 7: Letter dated July 14,
1993, from James P. Pate to Marsha
Folsom in appreciation for her visit
to Gainesville and Aduston Hall
Item 8: Booklet with letter from
Jane Ree Ross, ASLA Associate for
Reece, Hoopes, and Fincher land
planners and landscape architects,
to James Pate regarding the
development of Aduston Hall as a
living museum; booklet contains
pictures and drawings of previous
and pending landscape jobs by the
company
Item 9: Deposit slips dated May
17, 1993, for Waste Management,
Inc., containing a list of names
from the service match program
SF9.D1
Folder 57: Properties - Calloway
School
Item 1: Handwritten note dated
September 8, 1987, from Jim Pate to
Billy Stuart regarding the attached
financial statement dated August 28,
1987, of the Callaway Schoolhouse
Account and the Fort Tombecbe
Account, both of which detail
balances, deposits, and withdrawals
Item 2: Handwritten bid contract
dated June 27, 1989, from Joseph
Speight, Jr., to the SCHPS for the
Calloway School job with original
typed copy, photocopy and
handwritten list of pending tasks
attached
Item 3: Handwritten note dated
July 3, 1989, from Jim Pate to Mr.
Lavender requesting pay for work
done on the Callaway School by
Joseph Speight, Jr. with copies of
contract agreement attached
Item 4: Handwritten document of
various jobs performed and monies
paid for work done on the Calloway
School
Item 5: Memorandum (undated) from
William B. Stuart to Dr. James Pate
regarding the use of the Moon House
by the Alabama Power Company for
their past assistance to the
Historical Society
Item 6: Handwritten minutes dated
April 14, 1986, of the Calloway
School Committee; attached are typed
minutes, Calloway School House
Museum tentative development plans
and summary of the Calloway
Schoolhouse Account dated as of
April 14, 1986 and April 19, 1986
Item 7: Document dated October
10-13, 1988, of time worked and
amount paid for work done by various
individuals on the Calloway School
Item 8: Letter dated August 8,
1986, from James P. Pate to SCHPS
Treasurer Nat Watkins, Jr.,
requesting that money appropriated
by the SCHPS for restoring Calloway
School be transferred to a
Livingston account
Item 9: Letter dated August 26,
1986, from Nathan G. Watkins, Jr. to
James P. Pate regarding a check from
the SCHS
Item 10: Alabama Inventory form
for the Calloway School dated August
25, 1978, with a brief structural
history attached
Item 11: Letter dated November
19, 1984, from Asa N. Green to Dr.
Jim Pate and Mr. Holycross regarding
a conversation between Mr. Green and
Dr. Margaret Lyon over the status of
windows for Calloway School
Item 12: Summary of the Calloway
Schoolhouse account as of March 28,
1980, with handwritten additions to
account
Item 13: Summary of the Calloway
Schoolhouse account as of January
31, 1984, with copies attached
Item 14: Handwritten document
(undated) of necessary arrangements
for the restoration and creation of
a historic monument for Calloway
School, detailing possible patrons
and sponsors, publicity ideas,
materials needed and work to be
performed on the school's physical
structure
Item 15: Letter dated April 19,
1985, from James P. Pate to Marcus
McConnell, Jr. regarding the summary
of the Calloway Schoolhouse account
with attached copies dated April 19,
1985
Item 16: Letter dated July 26,
1984, from Asa N. Green to Mrs.
Charles Munoz, Secretary SCHPS, in
appreciation for her financial
contribution to the Calloway School
project
Item 17: Letter dated May 8,
1979, from James P. Pate to Mrs.
Ralph M. Lyon in appreciation for
her contribution toward the
restoration of the Calloway
Schoolhouse
Item 18: Letter dated May 8,
1979, from James P. Pate to Pauline
M. Morris in appreciation for her
contribution toward the restoration
of the Calloway Schoolhouse
Item 19: Photocopy of news
article entitled, "More work to
start on the old Calloway school on
LU campus"
Item 20: Letter dated October 10,
1985, from Howard Holt, Board of
Trustees-Livingston University, to
Peggy Denniston Loftis of Cuba,
Ala., in heated response to her
letter dated July 12, 1985; Loftis
letter attached
Item 21: Memorandum dated
September 22, 1987, from Jim Pate to
Livingston University Vice President
T. Raiford Noland requesting a check
be issued from the Calloway School
fund to the SCHPS
Item 22: Memorandum (undated)
from Jim Pate to Lawson Edmonds
regarding purchase and delivery of
materials for the Calloway School
Item 23: Memorandum dated January
11, 1978, from Jim Pate to President
Green requesting funds to complete
renovation on the Calloway School
Building
Item 24: Handwritten form of
renovation tasks pending on the
Calloway School
Item 25: Handwritten list of
materials needed for the Calloway
School renovation
Item 26: List dated September 26,
1977, of tasks pending on the Old
School House Project
Item 27: Letter dated November
17, 1977, from Asa N. Green to Mr.
and Mrs. Ernest Boyd in appreciation
for their contribution for the
renovation of the Old Calloway
School
Item 28: Letter dated June 4,
1977, from William B. Stuart to Dr.
James P. Pate regarding a check sent
by the Livingston Book Club for the
restoration of the Old Calloway
School
Item 29: Letter dated September
14, 1976, from Asa N. Green to
Thyrman Lockard, Chairman-Sumter
County Commission, regarding
placement of the Old Calloway School
Item 30: Memorandum dated January
12, 1977, from Asa Green to Raiford
Noland regarding the trustee
approval of an expenditure for the
cost of relocating the one-room
Calloway School
Item 31: Phone log dated April
19, 1985, of conversations between
unknown person, Peggy Loftis and
Eric Loftis
Item 32: Summary of the Calloway
Schoolhouse account dated January
31, 1984
Item 33: Letter dated June 30,
1989, from Theodore Pharris
Plastering to William Stuart
regarding painting the Old
Schoolhouse
Item 34: Letter dated May 20,
1980, from James P. Pate to William
B. Stuart regarding a summary of the
Calloway School account, revenue and
expenditures
Item 35: Memorandum dated May 12,
1980, from Jim Pate to Betty L. Pate
regarding a summary of the Calloway
School account, with attached copy
Item 36: Letter dated August 29,
1978, from Billy Stuart to Dr. Asa
N. Green regarding possible ideas to
raise funds for the restoration of
the Calloway School; draft letter
and note dated September 5, 1978,
from Marsha L. Pugh to William
Stuart attached
SF9.D1
Folder 58: Properties -
Miscellaneous
Item 1: Document entitled,
"Spence-Calloway Properties
Insurance Coverage," detailing the
types and amounts of coverage for
the Spence-Calloway Property
Item 2: Memorandum dated November
8, 1990, from Richard Holland to Mr.
Mark Pettus regarding the submission
of a contract bid for the Calloway
School and Spence-Moon House
projects with handwritten bid from
Mr. Pettus attached
Item 3: Memorandum dated May 14,
1992, from Richard D. Holland to
Truel D. Hicks, CPA, regarding
properties owned by the SCHPS
Item 4: Handwritten note dated
February 11, 1991, from Richard
Holland to Dr. Jim Pate regarding
property manager responsibilities
for the Spence-Calloway Properties
with attached copy of
responsibilities
Item 5: Bid contract for the
restoration of the Spence and
Calloway Houses dated June 17, 1989,
by David Gosselin
Item 6: Document listing of the
Spence-Calloway Bookings for
1993-1994
Item 7: Letter dated August 27,
1992, from James P. Pate to Terry
Bunn requesting loads of scrap for
the SCHPS parking area and driveway
with sketch of the Society's
Moon-Calloway Properties attached
SF9.D1
Folder 59: Properties - Moon
House
Item 1: Document entitled,
"Inventory at Moon Hall" dated April
20, 1998, with handwritten news
announcement to be placed on
handbills, sent to newspapers, given
over the phone, and sent in to Society members
Item 2: Handwritten proposal for
pending tasks for the Moon House
restoration; typed copy, bid
proposal and sketch from Mark
Pettus, Bar-Nun Builders of Boligee,
Alabama attached
Item 3: Letter dated November 20,
1989, from William B. Stuart to Mrs.
John V. Perry, Jr. in appreciation
for her contribution and donation of
a watercolor of the St. James
Episcopal Church of Livingston,
Alabama
Item 4: Handwritten note dated
February 2, 1990, from Richard
Holland to Mr. Lavender regarding
distributing checks for projects at
the Moon House
Item 5: Handwritten contractual
agreement dated December 1990
between Joseph Speight, Jr. and Jim
P. Pate
Item 6: Request form for using
Moon House facilities; attached is
the revised version, which is worded
as the request for the use of the
Inge-Moon House facilities with
rental policies dated April 1988
also included
Item 7: Letter dated November 16,
1989, from William B. Stuart to
Martha McDade, Richard Holland, and
other members of the Moon House
Committee regarding setting out
shrubbery at the Moon House property
Item 8: Memorandum dated November
6, 1984, from Jim Pate to Asa N.
Green regarding a letter from
Senator Howell Heflin, the
Department of Interior, and a
brochure of the historic sites
registered nationally with letters
and brochure attached
Item 9: Document (undated)
entitled "Moon House Acquisition"
projecting the income and expenses
of the SCHPS for a five-year period
with a list of considerations for
using Moon House attached
Item 10: Document entitled
"Inge-Moon House Bookings" for 1987
listing the functions and number in
attendance
Item 11: Document of the
Inge-Moon House Policy Committee
dated February 22, 1988, regarding
Committee membership, resident
manager's responsibilities, house
management, resident manager's
apartment, rental fees, restrictions
for use, booking policies,
five-month analysis, immediate
requests from Board of Directors,
renovation budget, antique sale,
Moon House subcommittees, and other
considerations
Item 12: Handwritten bids dated
August 23, 1992, from Joseph
Speight, Jr. to Dr. Richard Holland
for Moon House job with job
description and price listed
Item 13: Minutes for the meeting
dated June 4, 1990, with attached
copy
Item 14: Handwritten note
(unknown date and author)
acknowledging proposed lodging of
Edward F. Williams, III for May 18
and 19 at the Moon House
Item 15: Letter dated March 30,
1990, from Billy Stuart to Jim P.
Pate regarding a request by Miss
Lillis to have windows measured in
the Moon House upstairs bedroom for
the purchase of new curtains
Item 16: Document of the Interior
Committee Budget Request dated June
26, 1990
Item 17: Memorandum dated October
24, 1990, from Richard Holland to
Mark Pettus regarding the continued
restoration of the Spence-Moon House
Item 18: Letter dated April 30,
1990, from Billy Stuart to Jim Pate
expressing concern over the
inefficient job of [Moon House
resident manager] in handling the
rental and usage of the Moon House;
request form for Chemical Waste
Management attached
Item 19: Handwritten note dated
August 7, 1990, from Richard Holland
to Dr. Pate regarding distribution
of pay for completed work on the
Moon House by Mark Pettus on August
13, 1990, with contract dated August
6, 1990, from Mark Pettus attached
SF9.D1
Folder 60: Properties - Scruggs
Property
Item 1: Contract agreement dated
October 30, 1992, between Gregory O.
McNider and Michelle H. McNider and
the SCHPS for the purchase of the
Scruggs Property; copy attached
Item 2: Deed dated November 1,
1992, of the Scruggs Property to Mr.
and Mrs. McNider from the SCHPS with
attached land surveys and
descriptions
Item 3: Letter dated September
19, 1992, from the International
House Residents to the SCHPS Housing
Board regarding non-compliance with
agreed-upon arrangements to fix
housing problems; list of problems
and memorandum from Jim Pate to
Housing Board members attached
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