Alabama
Room
Sumter County Historical
Society
Administrative Files
Projects,
Properties
SF9.D1
Folder
47: Projects – Black Churches in Sumter County
See Also: Individual Collection--Pate, James
Item
1: Letter dated April 17, 1980, from
SCPS President William B. Stuart to F. Alabama Historical Commission Executive
Director Lawerence Oaks regarding a $5,000 grant for the Survey of Black
Churches in Sumter County
Item
2: Letter dated June 8, 1981, from
William B. Stuart to F. Lawerence Oaks regarding additional time to survey
Sumter County black churches
Item
3: Letter dated February 25, 1980,
from F. Lawerence Oaks to William B. Stuart regarding the executed contract for
the survey with attached copy of contract
Item
4: Letter dated August 20, 1981, from
William B. Stuart to David Hughes, Alabama Historical Commission, regarding
invoices and expenditure reimbursement for the Survey of Black Churches project;
invoices and time sheets are attached
Item
5: Letter dated October 8, 1981, from
William B. Stuart to F. Lawerence Oaks regarding the Black Churches Survey with
copies of the letter from Project Director Dr. James P. Pate and copy of the
survey attached
Item
6: Cover sheet bearing this title, “Survey of Black Churches in Sumter County,
Alabama, 1980-1981” by James P. Pate; attached is a computer print out reading
“Black Churches of Sumter County” and a brief description of the project
Item
7: Handwritten lists of 30 pastors, churches and church locations
Item
8: Legal pad filled with what appears to be project notes beginning with “Set
I” dated July 25, 1981
Top of Page
SF9.D1
Folder
48: Projects – Bored Well
Item
1: Letter dated August 13, 1987, from
Nathan G. Watkins, Jr., to Livingston Mayor Thomas M. Tartt regarding the Bored
Well Pavilion
Item
2: Letter dated July 31, 1987, from
Nathan G. Watkins, Jr., to SCHPS Chairman William B. Stuart regarding the
leasing of the Bored Well Pavilion with attached letter to Barrown D. Lankster
Item
3: Letter dated August 28, 1987, from
Nathan G. Watkins, Jr., to Barrown D. Lankster regarding revisions to the Lease
agreement between Sumter County and the Sumter County Historical and
Preservation Society for the Bored Well Pavilion; lease agreement dated
September 28, 1987, and blank copies of lease agreement attached
Item
4: Bored Well Project Committee
Minutes dated February 11, 1986 (first meeting)
Item
5: Letter date August 7, 1984, from
Jeffrey Wood, Almon Associates, to Tom Luke, City of Livingston, regarding an
estimate for the replacement of the roof, ceiling, and other repairs to the
Bored Well Pavilion
Item
6: Document from R. Michael Roden of
the Livingston, Ala., Beautification Board with brief description of the Bored
Well Pavilion, its condition, the proposed solution, and advantages (undated)
SF9.D1
Folder
49: Projects – Browder Springs
Item
1: Handwritten letter dated July 23,
1993, from Tom Browder to Dr. Richard Holland, SCHS, regarding the Browder
Spring Project and contribution and donation of funds for Browder Springs
preservation efforts
SF9.D1
Folder
50: Projects – County Homes and
Farms
Item
1: Handwritten letter from Dr. Ralph
M. Lyon to Billy Stuart responding to Stuart’s letter of June 28, 1978,
regarding information about the Century Farms Project
Item
2: Application dated September 2,
1976, of the Sumter County Historical Society Century Farm or Home for Edna
Roberts-Bailey and Frances Cabiness Roberts
Item
3: Application dated February 22,
1977, of the Sumter County Historical Society Century Farm or Home for Dr. David
Clay Mellown
Item
4: Application dated December 6,
1976, of the Sumter County Historical Society Century Farm or Home for Mary
McDonald Ross
Item
5: Letter dated November 2, 1976,
from Ralph M. Lyon to Distinguished Citizens regarding a courtesy ticket to a
luncheon presentation of Century Farms and Homes Certificates; copies attached
Item
6: Letter dated October 25, 1976,
from Ralph M. Lyon to Distinguished Citizens regarding the November ceremony and
luncheon recognizing Century Farm and Homeowners; copies attached
Item
7: Certificate (Centennial Farm and
Home) dated November 11, 1976, given to Woodson Ennis by the State of Alabama
and the Sumter County Historical Society; extra certificate attached
Item
8: Letter dated July 12, 1976, from
SCHS President Ralph M. Lyon to Society members regarding the summer meeting;
attached copy
Item
9: Letter dated October 25, 1976,
from Ralph M. Lyon to SCHS members regarding the November ceremony and luncheon
recognizing Century Farm and Homeowners
Item
10: Letter dated January 26, 1976, from Ralph M. Lyon to whom it may have
concerned regarding a proposed Bicentennial Project, “Century Homes and
Farms”
Item
11: Document dated 1976 entitled, “Standards for Selecting Century Homes and
Farms,” Sumter County, Alabama with copies attached
Item
12: Handwritten list of names of proposed Century Homes and Farms certificate
recipients with typed copy attached
Top of Page
SF9.D1
Folder
51: Projects – Fort Tombecbe
Item
1: Letter dated June 17, 1988, from
James P. Pate to William B. Stuart requesting funding for the Livingston
University Fort Tombecbe Project with two attached requests
Item
2: Memorandum dated March 11, 1988,
from Jim Pate to William B. Stuart requesting funds for the Fort Tombecbe
Project and detailing use of requested funds
Item
3: Letter dated July 23, 1979, from
William B. Stuart to Alabama Historical Commission Chairman Dr. Milo B. Howard,
Jr., regarding the Fort Tombecbe site and concerns about surrounding acreage
Item
4: Letter dated August 24, 1979, from
Alabama State Preservation Officer Milo B. Howard, Jr., to Allen and Hashell,
Inc. regarding development plans for a Port and Industrial Park to be located on
the Tombigbee River and the conflict of location of the historic Fort Tombecbe
site
Item
5: Letter dated August 28, 1979, from
William B. Stuart to Manuscripts Librarian Dr. Wibbur E. Meneray at Tulane
University Library Special Collections Division requesting information about the
Fort Tombecbe site
Item
6: Document of the Grant Application
Form for the 1979 fiscal year for Livingston University for the Fort Tombecbe
Restoration Project
Item
7: Letter dated November 9, 1979,
from James P. Pate to David Hughes of the AHC regarding the Fort Tombecbe
Project; attached are copies of statements of donated services, invoice, time
sheets, and project data sheets requiring fund reimbursement
Item
8: Aerial photocopy with circled
location of the Fort Tombecbe site with photocopy of the Property Cross Index
Card attached
Item
9: Letter dated October 30, 1978,
from Milo B. Howard, Jr. to William B. Stuart regarding grant application forms
to be completed; copy attached
Item
10: Letter dated January 9, 1979, from James P. Pate to Dr. Milo B. Howard, Jr.,
regarding the Fort Tombecbe Restoration Project grant proposal
Item
11: Letter dated May 7, 1980, from Mrs. Gaylord C. Lyon, president of The
National Society of the Colonial Dames of America in the State of Alabama, to
Dr. James P. Pate expressing excitement over the proposed Fort Tombecbe Project
and concern over liabilities associated with Fort restoration
Item
12: Letter dated March 24, 1980, from Betty Gray Lyon, president of the National
Society of the Colonial Dames of America in the State of Alabama, to Dr. James
P. Pate inviting Dr. Pate to speak at their Annual meeting in Birmingham, Ala.,
and expressing concern about Fort Tombecbe land ownership; a handwritten note
from Dr. Pate to Mr. Stuart and a copy of the description of the parcel of land
as described in the deed are attached
Item
13: Memorandum dated August 15, 1978, from AHC Executive Director W. Warner
Floyd to the Alabama Historical Commission Board of Advisors regarding grant
deadlines with reply dated August 23, 1978, from William B. Stuart attached
Item
14: Letter dated September 21, 1978, from B. G. Hines to Hon. Governor George C.
Wallace in response to the Governor’s request for three Sumter County
representatives to work on the Fort Tombecbee Commission; copy attached
Item
15: Brochure of Fort Tombecbee Campground listing the history of the Fort and
visitor attractions
Item
16: Document entitled, “Budget Information for An Intensive Central Alabama
Archaeological Survey of Paleo-Indian Sites and Associated Pleistocene Fauna”
with a detailed listing of cost/share distribution between the University of
Alabama and the Federal Government
Item
17: Letter dated December 10, 1979, from AHC Acting Director Jeanette E. Barrett
to [Livingston University] Vice President of Business Affairs Raiford T. Noland
expressing need for documentation regarding pay from survey grant funds for
extra survey work done during the holiday vacation period; possible handwritten
documentation of such survey work attached
Item
18: Document entitled, “Appendix A Budget Information-Fort Tombecbe Project:
Archaeological Testing and Evaluation Phase” with copy attached
Item
19: Letter dated February 11, 1980, from F. Lawerence Oaks to James Pate
regarding approval of a submitted grant proposal for the restoration and
development of the Fort Tombecbe site
Item
20: Handwritten copy of Appendix B-“Significance of Property and Preservation
Objective” with revised typed copies attached
Item
21: Document entitled, “Appendix C”, which deals with the archaeological
testing and evaluation of the Fort Tombecbe site
Item
22: Letter dated December 13, 1979, from James P. Pate to AHC Acting Director
Jeanette E. Barrett regarding the grant application for the second phase of the
Fort Tombecbe project; attached copy of grant application
Item
23: Document entitled, “Appendix A: Budget Information, Fort Tombecbe
Restoration Project For An Intensive Documentation and Background Research,”
detailing funds to be allocated by Livingston University and the federal
government
Item
24: Letter dated March 27, 1979, from AHC Executive Director A. Russell
Mortensen to Dr. James P. Pate requesting signatures for copies of an agreement
covering the Fort Tombecbe Documentation and Research Grant amount
Item 25: Handwritten document, possibly minutes
from a meeting dated October 16, 1979, in Tuscaloosa, by C. Oakley
Item
26: Handwritten financial report of costs to be subtracted from the total amount
of Documentation and Research Grant funds allocated
Item
27: Letter dated August 29, 1980, from F. Lawerence Oaks to Dr. James P. Pate
regarding an unclaimed balance for the Fort Tombecbe Documentation and Research
Item
28: Letter dated January 22, 1979, from AHC Executive Director A. Russell
Mortensen to Dr. James P. Pate regarding the approval of a grant for the Fort
Tombecbee Documentation and Research
Item
29: Letter dated July 31, 1980, from James Pate to Johnny Johnson regarding
preparation of final drafts of Fort Tombecbe manuscript and financial reports;
attached copy of financial report for account number 4-03-163
Item
30: Letter dated April 30, 1980, from James P. Pate to David Hughes of the AHC
regarding a statement of donated services, dated September 1979–February 1980
and a project data sheet; attached copy of statement of donated services and
time sheets
Item
31: Document entitled, “Historic Preservation Grant-In-Aid Project Data
Sheet” dated 6/1/79 – 5/30/80 for the Fort Tombecbee Project
Item
32: Letter dated September 12, 1980, from James P. Pate to David Hughes of the
AHC regarding fund reimbursement for the Fort Tombecbe Project with statement of
donated services, time sheets, and project data sheet attached
Item
33: Pictures dated April 18, 1986, of the Fort Tombecbe Transfer from Colonial
Dames to Livingston University, Professor Joe B. Wilkins is seen in all three
pictures
Item
34: Letter dated October 22, 1985, from James P. Pate to Mr. Karry Fraser,
Alabama Senate Chamber, regarding the form for the Fort Tombecbe Commission;
attached are a copy of a letter dated October 3, 1985, from John D. Crawford,
Assistant Secretary of the Senate-Alabama Senate Chamber, and a copy of the
requested form with the names of Fort Tombecbe Commission members
Item
35: Notebook of recorded distribution of monetary funds for the Fort Tombecbe
Project by Livingston University and Federal Matching funds
Item
36: Invitations to Trustees, Faculty, and Staff of Livingston University to the
Fort Tombecbe Ceremony dated April 18, 1986, at the Fort Tombecbe site in Epes,
Alabama with attached copy of the ceremony program
Item
37: Memorandum dated January 21, 1991, from Projects Committee Chairman Joe
Wilkins to Finance Committee Chairman Fred Walburn regarding the 1991 Budget
Request for the Fort Tombecbe Project; copy attached
Item
38: Letter dated January 28, 1991, from Henry F. Walburn to Dr. James P. Pate
regarding a magazine article thought to be of use and interest in the Fort
Tombecbe Project with article attached
Item
39: Letter dated June 10, 1986, from James P. Pate to SCHPS Treasurer Nat
Watkins, Jr., requesting that funds appropriated to the Fort Tombecbe Project be
transferred to a Livingston University account; attached copy
Item
40: Memorandum dated March 11, 1988, from Jim Pate to SCHPS President William B.
Stuart regarding Fort Tombecbe Project funding requests on behalf of Livingston
University; attached copy of request dated May 31, 1988
Item
41: Letter dated August 19, 1993, from Alabama Department of Finance
Telecommunications Division Director Windell Humphries to the Fort Tombecbe
Commission requesting changes to commission information to update the commission
directory listing
Item
42: Memorandum dated September 7, 1993, from Chief Examiner Ronald L. Jones of
the Alabama Department of Examiners of Public Accounts regarding real property
leased by Alabama; attached copy of the real property lease questionnaire
Item
43: Memorandum dated May 18, 1992, from Fort Tombecbe Project Co-Director and
SCHPS Chair Dr. Joe Wilkins to SCHPS President Dr. James Pate regarding
allocations for the Fort Tombecbe Project
Item
44: Letter dated February 7, 1992, from ADA Compliance Coordinator A. Gene
McKenzie to James Pate, ADA Designated Representative from the Fort Tombecbe
Commission, regarding ADA (Americans with Disabilities Act) compliances and
requirements; seminar, training, and information documents attached
Item
45: Memorandum dated October 16, 1986, from Jim Pate to Livingston University
President Asa N. Green regarding creating a program for developing the Fort
Tombecbe site
Item
46: Letter dated July 25, 1986, from Mackinac Island State Park Commission
Director of Archaeology Dr. Donald P. Heldman to Livingston University Dean
James Pate regarding requirements to be met during the first phase of Fort
Tombecbe site development
Item
47: Memorandum dated August 27, 1987, from Jim Pate to the Executive Committee
of SCHPS regarding general information on the Fort Tombecbe Project with dates
ranging from April 1986 – September 1987
Item
48: Letter dated October 23, 1989, from William B. Stuart to SCHPS Treasurer
John Lavender regarding approval for Fort Tombecbee Project funds
Item
49: Letter dated November 1, 1989, from Livingston University President Asa N.
Green to SCHPS President William B. Stuart in appreciation of the society’s
allocating funds for the Fort Tombecbe Project
SF9.D1
Folder
52: Projects – Historic Maps
Item
1: Draft letter to Sanborn Insurance
Co. for permission to reproduce historic insurance maps for Gainesville,
Livingston and other towns in Sumter County with copyright attached
Item
2: Letter dated June 17, 1979, from
William B. Stuart to Geography and Map Division, Library of Congress, regarding
acquiring maps from the Sanborn Map Company of all Sumter County towns; attached
reply
Item
3: Letter dated June 17, 1979, from
William B. Stuart to Sanborn Map Company, Inc., requesting permission to order
copies of any maps of Livingston, Gainesville, Epes, York, Geiger, Bellamy or
other towns in Sumter County published after September 19, 1906, with attached
reply and two extra copies of reply
Item
4: Letter dated July 24, 1979, from William B. Stuart to The Library of Congress
Photo-Duplication Service regarding permission to obtain photocopies of Sumter
County town maps and requesting costs for the proposed service; attached form
83-31 (7/77) listing the Sanborn Map Company Fire Insurance Maps for three towns
in Sumter County, Alabama
Item
5: Document entitled “Order for
Photo-duplication to the Library of Congress Photo-duplication Service” with
conditions of order; completed order form with price list and payment
instructions attached
Top of Page
SF9.D1
Folder
53: Projects – Miscellaneous
Item
1: Memorandum dated November 2, 1988, from Jim Pate to William B. Stuart
regarding the Bored Well Pavilion and Calloway School
SF9.D1
Folder
54: Projects – Oral and Visual
History of Sumter County
Item
1: Letter dated February 11, 1980,
from AHC Executive Director F. Lawerence Oaks to SCPS President William B.
Stuart regarding preparation of oral and visual history of Sumter County and
denial of a grant from the Alabama Historical Commission to support allocation
of funds for the proposed project
Item
2: Letter dated December 15, 1979,
from William B. Stuart to the Alabama Historical Commission requesting financial
assistance for the following project: “An Oral and Visual Social History of
Sumter, County, Alabama: A West Alabama Black Belt County, 1917-1945” with
detailed proposal, proposed budget, and letter of involvement attached
Item
3: Letter dated December 18, 1979,
from Livingston University President Asa N. Green to AHC Acting Director
Jeanette E. Barrett endorsing the submitted proposal of the Sumter County
Preservation Society; copies attached
Item
4: Un-revised proposal for “An Oral
and Visual Social History of Sumter County, Alabama: A West Alabama Black Belt
County, 1917-1945”
SF9.D1
Folder
55: Projects – Sumter County
Historic Survey
Item
1: Letter (undated) from William B.
Stuart regarding preparing a complete inventory of older structures in Sumter
County; copies attached
Item
2: Document form for the Alabama
Register of Landmarks and Heritage; attached copies
Item
3: Memorandum dated March 31, 1981,
from the Sumter County Preservation Society to the Home Record regarding
the Grant Award and commencement of the Sumter County Historic Survey project
Item
4: Letter dated March 30, 1981, from
William B. Stuart to Dr. Julia Tidwell, Alabama Consortium, regarding evaluation
of the “Our Diminishing Heritage: Homes, Churches, Historic Sites” project
Item
5: Document dated September 30, 1981,
of events surrounding the presentation of a slide show for the public on “Our
Diminishing Heritage: Homes, Churches, Historic Sites”
Item
6: Document entitled, “The
Committee for the Humanities in Alabama Grant Contract” regarding a grant
contract between the Committee for the Humanities in Alabama and the Sumter
County Preservation Society dated between July 14, 1980, and April 30, 1981
Item
7: Letter dated July 14, 1980, from
Committee for the Humanities in Alabama Chairman James P. Pate to SCPS President
William B. Stuart regarding application approval for the project entitled “Our
Diminishing Heritage: Homes, Churches, Historic Sites”
Item
8: Letter dated October 7, 1981, from
William B. Stuart to Jenkins Jackson in appreciation for information sent about
his home, “Potts Place”
Item
9: Letter dated March 30, 1981, from
William B. Stuart to Ms. Donne E. Todd requesting an extension of the grant
period to June 30, 1981
Item
10: Document entitled “Expenditures/Cash Request Form” which was sent by the
Sumter County Preservation Society to the Committee for the Humanities in
Alabama for the following project dates: July 14, 1980, to April 30, 1981
Item
11: Letter dated February 7, 1978, from William B. Stuart to the Director of the
Department of Industrial Relations regarding the CETA Title VI project or other
grants
Item
12: Table of contents for the Sumter County Historic Survey (undated)
Item
13: Inventory scheduled of historic homes, churches, and sites in Sumter County,
detailing the name of the home, structure, or site; noting whether a picture or
drawing had been made of it; and featuring other remarks
Item
14: Document of homes, churches, and historic sites to be surveyed and
inventoried by the Sumter County Historic Survey project
Item
15: Blank Alabama Historic Inventory forms
Item
16: Completed Alabama Historic Inventory forms for the following historic homes,
churches, and sites: the Methodist Church, Mrs. Lucile Kinard’s home, Jones
Creek Baptist Church and Graveyard, Ann Grubbs Puccetti, the Edmonds House, the
Brook Estate House, Marcus McConnell’s house, the Shoe Store, the Kennard Log
Cabin, Judge W. E. Dearman’s Home with attached picture, Mr. and Mrs. William
Hodges Dial’s home, with newspaper clipping of picture attached, the Mabry
House with picture attached, the Temple Ennis Home with National Register info
attached
Return to Online Finding Aid
SF9.D1
Folder
56: Properties – Aduston Hall
Item
1: Letter dated May 10, 1993, from
James P. Pate to Mrs. Mavis B. Headley in appreciation for her contribution to
the SCHPS towards the purchase of Aduston Hall in Gainesville
Item
2: Letter dated May 10, 1993, from
James P. Pate to William E. Wilson in appreciation for his contribution to the
SCHPS towards the purchase of Aduston Hall in Gainesville
Item
3: Letter dated November 17, 1993,
from John R. Powell, Jr., Federal Grants Section of the Alabama Historical
Commission, to James P. Pate, Chair-Projects Committee of the SCHPS,
acknowledging receipt of the grant application for: Aduston Hall Phase I
Item
4: Memorandum dated May 11, 1993,
from Jim Pate to File regarding the purchase of Aduston Hall and a loan to
obtain the historic site
Item
5: Letter dated September 27, 1993,
from James P. Pate to Project Manager Robert W. Monfore regarding signing an
agreement for using photographs and information on Aduston Hall; signed
agreement, letter to Mr. J. K. Arrington requesting permission and copy of
agreement attached
Item
6: Letter dated April 6, 1993, from
Robert S. Gamble, Senior Architectural Historian, AHC, to Dr. James P. Pate
endorsing the proposal by the SCHPS to acquire Aduston Hall in Gainesville
Item
7: Letter dated July 14, 1993, from
James P. Pate to Marsha Folsom in appreciation for her visit to Gainesville and
Aduston Hall
Item
8: Booklet with letter from Jane Ree
Ross, ASLA Associate for Reece, Hoopes, and Fincher land planners and landscape
architects, to James Pate regarding the development of Aduston Hall as a living
museum; booklet contains pictures and drawings of previous and pending landscape
jobs by the company
Item
9: Deposit slips dated May 17, 1993,
for Waste Management, Inc., containing a list of names from the service match
program
Top of Page
SF9.D1
Folder
57: Properties – Calloway School
Item
1: Handwritten note dated September
8, 1987, from Jim Pate to Billy Stuart regarding the attached financial
statement dated August 28, 1987, of the Callaway Schoolhouse Account and the
Fort Tombecbe Account, both of which detail balances, deposits, and withdrawals
Item
2: Handwritten bid contract dated
June 27, 1989, from Joseph Speight, Jr., to the SCHPS for the Calloway School
job with original typed copy, photocopy and handwritten list of pending tasks
attached
Item
3: Handwritten note dated July 3,
1989, from Jim Pate to Mr. Lavender requesting pay for work done on the Callaway
School by Joseph Speight, Jr. with copies of contract agreement attached
Item
4: Handwritten document of various
jobs performed and monies paid for work done on the Calloway School
Item
5: Memorandum (undated) from William
B. Stuart to Dr. James Pate regarding the use of the Moon House by the Alabama
Power Company for their past assistance to the Historical Society
Item
6: Handwritten minutes dated April
14, 1986, of the Calloway School Committee; attached are typed minutes, Calloway
School House Museum tentative development plans and summary of the Calloway
Schoolhouse Account dated as of April 14, 1986 and April 19, 1986
Item
7: Document dated October 10–13,
1988, of time worked and amount paid for work done by various individuals on the
Calloway School
Item
8: Letter dated August 8, 1986, from
James P. Pate to SCHPS Treasurer Nat Watkins, Jr., requesting that money
appropriated by the SCHPS for restoring Calloway School be transferred to a
Livingston account
Item
9: Letter dated August 26, 1986, from
Nathan G. Watkins, Jr. to James P. Pate regarding a check from the SCHS
Item
10: Alabama Inventory form for the Calloway School dated August 25, 1978, with a
brief structural history attached
Item
11: Letter dated November 19, 1984, from Asa N. Green to Dr. Jim Pate and Mr.
Holycross regarding a conversation between Mr. Green and Dr. Margaret Lyon over
the status of windows for Calloway School
Item
12: Summary of the Calloway Schoolhouse account as of March 28, 1980, with
handwritten additions to account
Item
13: Summary of the Calloway Schoolhouse account as of January 31, 1984, with
copies attached
Item
14: Handwritten document (undated) of necessary arrangements for the restoration
and creation of a historic monument for Calloway School, detailing possible
patrons and sponsors, publicity ideas, materials needed and work to be performed
on the school’s physical structure
Item
15: Letter dated April 19, 1985, from James P. Pate to Marcus McConnell, Jr.
regarding the summary of the Calloway Schoolhouse account with attached copies
dated April 19, 1985
Item
16: Letter dated July 26, 1984, from Asa N. Green to Mrs. Charles Munoz,
Secretary SCHPS, in appreciation for her financial contribution to the Calloway
School project
Item
17: Letter dated May 8, 1979, from James P. Pate to Mrs. Ralph M. Lyon in
appreciation for her contribution toward the restoration of the Calloway
Schoolhouse
Item
18: Letter dated May 8, 1979, from James P. Pate to Pauline M. Morris in
appreciation for her contribution toward the restoration of the Calloway
Schoolhouse
Item
19: Photocopy of news article entitled, “More work to start on the old
Calloway school on LU campus”
Item
20: Letter dated October 10, 1985, from Howard Holt, Board of
Trustees-Livingston University, to Peggy Denniston Loftis of Cuba, Ala., in
heated response to her letter dated July 12, 1985; Loftis letter attached
Item
21: Memorandum dated September 22, 1987, from Jim Pate to Livingston University
Vice President T. Raiford Noland requesting a check be issued from the Calloway
School fund to the SCHPS
Item
22: Memorandum (undated) from Jim Pate to Lawson Edmonds regarding purchase and
delivery of materials for the Calloway School
Item
23: Memorandum dated January 11, 1978, from Jim Pate to President Green
requesting funds to complete renovation on the Calloway School Building
Item
24: Handwritten form of renovation tasks pending on the Calloway School
Item
25: Handwritten list of materials needed for the Calloway School renovation
Item
26: List dated September 26, 1977, of tasks pending on the Old School House
Project
Item
27: Letter dated November 17, 1977, from Asa N. Green to Mr. and Mrs. Ernest
Boyd in appreciation for their contribution for the renovation of the Old
Calloway School
Item
28: Letter dated June 4, 1977, from William B. Stuart to Dr. James P. Pate
regarding a check sent by the Livingston Book Club for the restoration of the
Old Calloway School
Item
29: Letter dated September 14, 1976, from Asa N. Green to Thyrman Lockard,
Chairman-Sumter County Commission, regarding placement of the Old Calloway
School
Item
30: Memorandum dated January 12, 1977, from Asa Green to Raiford Noland
regarding the trustee approval of an expenditure for the cost of relocating the
one-room Calloway School
Item
31: Phone log dated April 19, 1985, of conversations between unknown person,
Peggy Loftis and Eric Loftis
Item
32: Summary of the Calloway Schoolhouse account dated January 31, 1984
Item
33: Letter dated June 30, 1989, from Theodore Pharris Plastering to William
Stuart regarding painting the Old Schoolhouse
Item
34: Letter dated May 20, 1980, from James P. Pate to William B. Stuart regarding
a summary of the Calloway School account, revenue and expenditures
Item
35: Memorandum dated May 12, 1980, from Jim Pate to Betty L. Pate regarding a
summary of the Calloway School account, with attached copy
Item
36: Letter dated August 29, 1978, from Billy Stuart to Dr. Asa N. Green
regarding possible ideas to raise funds for the restoration of the Calloway
School; draft letter and note dated September 5, 1978, from Marsha L. Pugh to
William Stuart attached
SF9.D1
Folder
58: Properties – Miscellaneous
Item
1: Document entitled,
“Spence-Calloway Properties Insurance Coverage,” detailing the types and
amounts of coverage for the Spence-Calloway Property
Item
2: Memorandum dated November 8, 1990,
from Richard Holland to Mr. Mark Pettus regarding the submission of a contract
bid for the Calloway School and Spence-Moon House projects with handwritten bid
from Mr. Pettus attached
Item
3: Memorandum dated May 14, 1992,
from Richard D. Holland to Truel D. Hicks, CPA, regarding properties owned by
the SCHPS
Item
4: Handwritten note dated February
11, 1991, from Richard Holland to Dr. Jim Pate regarding property manager
responsibilities for the Spence-Calloway Properties with attached copy of
responsibilities
Item
5: Bid contract for the restoration
of the Spence and Calloway Houses dated June 17, 1989, by David Gosselin
Item
6: Document listing of the
Spence-Calloway Bookings for 1993-1994
Item
7: Letter dated August 27, 1992, from
James P. Pate to Terry Bunn requesting loads of scrap for the SCHPS parking area
and driveway with sketch of the Society’s Moon-Calloway Properties attached
Top of Page
SF9.D1
Folder
59: Properties – Moon House
Item
1: Document entitled, “Inventory at
Moon Hall” dated April 20, 1998, with handwritten news announcement to be
placed on handbills, sent to newspapers, given over the phone, and sent in
newsletters to Society members
Item
2: Handwritten proposal for pending
tasks for the Moon House restoration; typed copy, bid proposal and sketch from
Mark Pettus, Bar-Nun Builders of Boligee, Alabama attached
Item
3: Letter dated November 20, 1989,
from William B. Stuart to Mrs. John V. Perry, Jr. in appreciation for her
contribution and donation of a watercolor of the St. James Episcopal Church of
Livingston, Alabama
Item
4: Handwritten note dated February 2,
1990, from Richard Holland to Mr. Lavender regarding distributing checks for
projects at the Moon House
Item
5: Handwritten contractual agreement
dated December 1990 between Joseph Speight, Jr. and Jim P. Pate
Item
6: Request form for using Moon House
facilities; attached is the revised version, which is worded as the request for
the use of the Inge-Moon House facilities with rental policies dated April 1988
also included
Item
7: Letter dated November 16, 1989,
from William B. Stuart to Martha McDade, Richard Holland, and other members of
the Moon House Committee regarding setting out shrubbery at the Moon House
property
Item
8: Memorandum dated November 6, 1984,
from Jim Pate to Asa N. Green regarding a letter from Senator Howell Heflin, the
Department of Interior, and a brochure of the historic sites registered
nationally with letters and brochure attached
Item
9: Document (undated) entitled
“Moon House Acquisition” projecting the income and expenses of the SCHPS for
a five-year period with a list of considerations for using Moon House attached
Item
10: Document entitled “Inge-Moon House Bookings” for 1987 listing the
functions and number in attendance
Item
11: Document of the Inge-Moon House Policy Committee dated February 22, 1988,
regarding Committee membership, resident manager’s responsibilities, house
management, resident manager’s apartment, rental fees, restrictions for use,
booking policies, five-month analysis, immediate requests from Board of
Directors, renovation budget, antique sale, Moon House subcommittees, and other
considerations
Item
12: Handwritten bids dated August 23, 1992, from Joseph Speight, Jr. to Dr.
Richard Holland for Moon House job with job description and price listed
Item
13: Minutes for the meeting dated June 4, 1990, with attached copy
Item
14: Handwritten note (unknown date and author) acknowledging proposed lodging of
Edward F. Williams, III for May 18 and 19 at the Moon House
Item
15: Letter dated March 30, 1990, from Billy Stuart to Jim P. Pate regarding a
request by Miss Lillis to have windows measured in the Moon House upstairs
bedroom for the purchase of new curtains
Item
16: Document of the Interior Committee Budget Request dated June 26, 1990
Item
17: Memorandum dated October 24, 1990, from Richard Holland to Mark Pettus
regarding the continued restoration of the Spence-Moon House
Item
18: Letter dated April 30, 1990, from Billy Stuart to Jim Pate expressing
concern over the inefficient job of [Moon House resident manager] in handling
the rental and usage of the Moon House; request form for Chemical Waste
Management attached
Item
19: Handwritten note dated August 7, 1990, from Richard Holland to Dr. Pate
regarding distribution of pay for completed work on the Moon House by Mark
Pettus on August 13, 1990, with contract dated August 6, 1990, from Mark Pettus
attached
SF9.D1
Folder
60: Properties – Scruggs Property
Item
1: Contract agreement dated October
30, 1992, between Gregory O. McNider and Michelle H. McNider and the SCHPS for
the purchase of the Scruggs Property; copy attached
Item
2: Deed dated November 1, 1992, of
the Scruggs Property to Mr. and Mrs. McNider from the SCHPS with attached land
surveys and descriptions
Item
3: Letter dated September 19, 1992,
from the International House Residents to the SCHPS Housing Board regarding
non-compliance with agreed-upon arrangements to fix housing problems; list of
problems and memorandum from Jim Pate to Housing Board members attached
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